Notice of Nondiscrimination
Smith College is committed to maintaining a diverse community in an atmosphere of mutual respect and appreciation of differences.
Smith College does not discriminate in its educational and employment policies on the bases of race, color, creed, religion, national/ethnic origin, sex, sexual orientation, gender identity and expression, genetic information, age, disability, or service in the military or other uniformed services.
Smith’s admission policies and practices are guided by the same principle, concerning applicants to the undergraduate program who identify as women, and all applicants to the graduate programs.
For more information, please contact the adviser for equity complaints, College Hall 302, 413-585-2141, or visit www.smith.edu/diversity.
Approved by the Board of Trustees May 2017
Smith College is accredited by the New England Commission of Higher Education (formerly the Commission on Institutions of Higher Education of the New England Association of Schools and Colleges, Inc.).
Inquiries regarding the accreditation status by the Commission should be directed to the Office of the Provost, College Hall 206, 413-585-3000. Individuals may also contact:
New England Commission of Higher Education
3 Burlington Woods Drive, Suite 100, Burlington, MA 01803-4514
- Types of Information You May Provide. Information we may collect on our site falls into two categories: (i) Anonymous Information, and (ii) Personal Information. These categories are defined as follows:
- 2.1. Anonymous Information. The term "Anonymous Information" means information that does not identify you individually, and may include, for example, statistical information concerning the pages on our Web site that you visit most frequently.
- 2.2 Personal Information. The term "Personal Information" means information about you that would allow us (or others) to identify you including, but not limited to, your name, gender, birth date, ethnicity, student ID number, mailing address, financial account information, Social Security number, telephone number, e-mail address and other similar information.
- Your Choices Concerning Personal Information. You decide whether you wish to provide us with Personal Information. We have structured our Web site so that you may visit us and obtain information related to Smith without revealing your identity, or providing any Personal Information. Please note, however, that certain Web site services offered by us may require that you provide us with Personal Information. For example, you cannot schedule a research appointment with our library staff or submit an event request form without providing us with Personal Information. In addition, you cannot provide Submitted Content to us for posting on our Web site without providing a level of Personal Information.
- Our Uses of Your Personal Information. You decide whether you wish to provide us with Personal Information. By way of example, we may collect information from you at different points (for example, when you give a gift to Smith online), and use this information as follows:
- 4.1. Information You Wish to Have Posted on the Web Site or Alerts. We collect Personal Information from you when you provide us with Submitted Content for posting on our Web site or inclusion in other areas such as in Smith's eDigest, the Grécourt Gate or our Alerts. We may use this Personal Information to respond to you, verify your identity, and for other purposes. Please review Section 5 (Submitted Content) for information concerning how we treat Submitted Content (and any Personal information contained in that content) you may post on our Web site or in our Alerts.
- 4.2. Ada Comstock Online Application. We collect Personal Information from you when you apply online to the Ada Comstock Scholars Program, and we use this information in connection with your application including, but not limited to, evaluating your candidacy to the Scholars Program, verifying the information you submit, and to contact you regarding your application.
- 4.3. Communications to Us. If you send us an e-mail with questions, comments, or requests for additional information, or if you include your Personal Information when providing us with feedback about Smith, our Web site and Web site services, we may use your e-mail address and other information included in your correspondence to respond to you.
- 4.4. Sending ePostcards. You can send ePostcards to third parties through one of several pages available on our Web site. If you wish to do so, you must provide us with Personal Information — including names and e-mail addresses for both you and the recipient. When giving us the recipient's name and e-mail address, please be sure that you first have the recipient's permission to do so. We may use your e-mail address and other Personal Information included in your request to contact you if we are unable to process your request.
- 4.5. Giving to Smith. We collect Personal information in connection with your online giving of gifts to Smith. We request a variety of information in connection with your provision of a gift including contact information, the purpose of the gift, information about the gift, and payment information. We use this information to process your gift, and may use it to contact you if we have questions or trouble with our processing. In addition, we use a reputable vendor to process your online gift, and you submit your payment information to this vendor via a third-party site. Please see Section 6 (Third-Party Sites) for additional information.
- 4.6. Verifying Your Identity. When you request information or services from us via the Web site, we may collect additional Personal Information beyond what we originally received from you in order to verify your identity and process your request. This is designed to further protect you and to reduce the threat of identity theft and fraudulent requests.
- 4.7. Promotion of Smith. We believe that your experiences can often act as the strongest promotion of Smith. To promote Smith, we may wish to post on our Web site or elsewhere, endorsements from you or descriptions you provide about your experiences with Smith. You agree that your Personal Information and experiences with us may be used and adapted for these purposes (without the need for compensation). If we use your Personal Information and experiences in this manner and such use discloses other Personal Information, we will obtain your permission before using any other Personal Information.
- 4.8. Staying Updated; Alerts and Other Communications to You. You may provide us with your e-mail address and other Personal Information so that we can send you information concerning Smith, our site, Web site services, and other information and publications (collectively, the "Alerts"). In addition, we may use your Personal Information to provide you with other information that we believe may be of interest to you. You will have the ability to opt out of receiving these materials, as provided in Section 10 (Opting Out).
- 4.9. Informational Notices and Bulletins. Periodically, we may choose to send news, bulletins, or other information to you, and will use Personal Information to send such communications. If we choose to undertake such communications, you will have the ability to opt out of receiving them as provided in Section 10 (Opting Out); provided, however, that there are certain communications for which you cannot opt out. Please refer to Section 10 (Opting Out) for more details.
- 4.11. Providing Other Services. We use Personal Information to provide the information and services that you request in addition to those specifically identified in this Section 4 (Our Uses of Your Personal Information). We may use the Personal Information you submit in any manner we reasonably deem necessary to provide you with any of the information or services that you request from us via the Web site.
- Disclosures to Third Parties. We will not disclose Personal Information about you to third parties without your express consent, except in the following circumstances:
- 7.1. Vendors. We employ other companies to perform functions both on our and your behalf, such as providing Web site services, maintaining the Web site, collecting information, responding to and sending electronic mail, and other functions necessary to support Smith, the Web site and the Web site services (collectively, "Vendors"). We will provide Vendors with only that Personal Information necessary to perform their functions, and instruct them not to use Personal Information for any purpose inconsistent with this Policy. We require that our Vendors agree contractually to comply with privacy laws, and agree to maintain protections for Personal Information consistent with this Policy.
- 7.3. Legal. We will reveal Personal Information about you to the extent we reasonably believe we are required to do so by law. If we receive legal process calling for the disclosure of your Personal Information, we may attempt to notify you via the e-mail address you provided (if any) within a reasonable amount of time before we respond to the request, unless such notification is not permitted. In addition, we may share your Personal Information with third parties as otherwise permitted by law in order, for example, to protect against fraud, the confidentiality or security of our business records, or to comply with applicable legal requirements.
- Our Use of Anonymous Information. We use Anonymous Information to analyze the effectiveness of our site, to improve our Web site and Web site services, and for other purposes. For example, the fact that our site users spend a majority of their time reading information on living at Smith would constitute Anonymous Information, if that information does not identify a particular user. This information provides us with potentially useful data concerning our site users' preferences and the efficacy and interest of our site and our Web site services. In addition, from time to time, we may undertake or commission statistical and other summary analyses of the general behavior and characteristics of Web site users, and the use of our Web site and Web site services, and may share Anonymous Information with third parties, including advertisers (if any). Rest assured, though, that Anonymous Information provided to third parties will not allow anyone to identify you, or determine anything personal about you. We may collect Anonymous Information through features of the software supporting our Web site and Web site services through both the means described below and other means.
- 8.1. IP Addresses; Logs. Either directly, or through our hosting service provider, we may automatically receive and record information in our server logs from your browser, including your IP address (the Internet address of your PC), your computer's name, the type and version of your Web browser, referrer addresses, where the computer is routing from, and other generally-accepted log information. We may also record page views (hit counts) and other general statistical and tracking information, which will be aggregated with that of other users in order to understand how our Web site is being used, and for security and monitoring purposes.
- 8.2. Cookies. A cookie is a small amount of data that often includes an anonymous unique identifier, which is sent to your browser from a Web site's computers and stored on your computer's hard drive. Cookies can be used to provide you with a tailored user experience and to make it easier for you to use a Web site upon a future visit. We may include cookies on our Web site and use them to recognize you when you return to our site. In addition, other third-party Web sites may recognize our cookies stored on your computer's hard drive, and use that information to provide you with information related to the content of our Web site. You may set your browser so that it does not accept cookies. However, cookies must be enabled on your Web browser if you wish to access certain personalized features of our site.
- 8.4. Click-Throughs. We may send e-mail messages which use a "click-through URL" linked to content on our Web site. When you click one of these URLs, you pass through our Web server before arriving at the destination Web page. We track this click-through data to help determine interest in particular topics and measure the effectiveness of our communications. If you prefer not to be tracked simply do not click text or graphic links in the e-mail, or notify us in accordance with Section 10 (Opting Out).
- Opting Out. Because we respect privacy rights, we allow you to opt out of receiving certain information. If we choose to send bulletins, Alerts, or other communications to you, we will provide you with the ability to decline, or "opt out of", receiving such communications. In addition, you have the option to unsubscribe to our Alerts, and we will take reasonable steps to comply with this request in a timely manner. Instructions for opting out will be provided if and when we determine to send such a communication. Please understand that you will not be allowed to opt out of formal notices concerning the operation of our Web site, and legal and other related notices concerning your relationship to us, the Web site or Web site services.
- Access; Removing Information. To allow you appropriate control over your Personal Information, you can request us to change, update or delete Personal Information that you have previously submitted to us. We will take reasonable steps to verify your identity before fulfilling such requests. You may also delete your name and other Personal Information from our databases. Please understand, however, that it may be impossible to remove this information completely due to system backups and records of deletions. In addition, if you request the deletion of your Personal Information, you will be unable to utilize the services associated with that Personal Information. We will fulfill deletion requests within a reasonable time.
- Security. We have put in place security systems, physical and technical safeguards, and quality controls designed to prevent unauthorized access to, or disclosure of, Personal Information (collectively, the "Security Safeguards"). Our Security Safeguards are structured to deter and prevent unauthorized users and others from accessing Personal Information. Please understand that our Security Safeguards are not fail-proof and, due to the nature of internet communications and evolving technologies, we cannot provide, and expressly disclaim (to the extent permitted by law), assurance that the information we receive about you via the Web site will remain free from loss, misuse, or alteration by third parties who, despite our efforts, obtain unauthorized access. Please note that you play a key role in protecting the security of your Personal Information. For example, you should guard your password to our Web site, and not give it to others to use. In addition, you should close your browser when have finished viewing your information on our Web site, to prevent others from viewing your Personal Information.
- 14.2. Other Policies. The term "Other Policies" has the meaning set out in Section 12 (Offline Collection of Personal Information).
- Additional General Provisions.
- 15.1. Privacy Protection for Children. Our Web site is not directed at children, and we will not accept or request Personal Information from individuals we know to be under 13 years old. In accordance with the Children's Online Privacy Protection Act ("COPPA"), if we learn that a child under 13 years old has provided Personal Information, we will either: (i) delete this information from our databases in accordance with our deletion procedures set out in Section 11 (Access; Removing Information), or (ii) obtain verifiable parental consent in accordance with COPPA.
Effective Date: July 26, 2011.
Please read this document carefully before you use our site. By using our Web site, you agree to be bound by the terms and conditions set forth below. If you do not agree to be bound by these terms and condiitions, please do not use our site.
- Your Agreement. These Terms govern your use of the Web site. Please read these Terms carefully as they impose legal obligations on you and us. By using the Web site you consent to these Terms. In addition, for certain activities on the Site, we may further confirm your consent to these Terms by asking you to click an "I accept" button, referring to these Terms.
- Obtaining a Password; Use of Your Password. We may make certain areas of our Site accessible only to users that have a user ID and password. If we do so, and if you obtain a user ID and password, please keep in mind that we will treat anyone who uses your user ID and password as "you." We will provide this user with all of the rights and privileges that we provide to you, and we will hold you responsible for the activities of a person using your user ID and password. We therefore recommend that you maintain your user ID and password in confidence, and that you refrain from disclosing this information to anyone who might "pretend" to be you with respect to your use of our Web site. We also recommend that you notify us immediately if you suspect that someone is using your user ID and password in this manner.
- Grant of Rights to You. Based on your agreement to comply with these Terms, we grant you the right to access and use all publicly available portions of our Web site, Web site content and Web site services and, if expressly authorized, password-protected areas of our Web site, Web site content and Web site services in order to: (i) learn more about Smith and the services that we offer; (ii) contribute information to our Web site through blogs and other available means; (iii) register to become a member of our Site; (iv) download and print pages and forms from our Web site onto one (1) computer hard drive; and (v) access other information that we make available through our Web site (collectively, the "Permitted Purposes"). You acknowledge and agree that the Web site, Web site content and Web site services are made available solely for your personal, non-commercial use, and that the Permitted Purposes allow only personal, non-commercial use. Any other use of the Web site, Web site content and Web site services is strictly prohibited.
- Smith Ownership; Reservation of Rights. All information, software, artwork, text, video, audio, pictures, logos, and other content on the Web site or embodied in our information and services, including all associated intellectual property rights (collectively, the "Web site content"), is the property of Smith and its licensors, or is used under principles of fair use. Smith retains all rights with respect to the Web site, Web site content and Web site services except those expressly granted to you in Section 4 (Grant of Rights to You). The term "Web site content" expressly excludes Submitted Content.
- 6.1 Grant of Rights in Submitted Content. By providing Submitted Content, you authorize us to copy, modify, display, distribute, perform, use and otherwise exploit the Submitted Content in any manner, without compensation to you, and for so long as we deem warranted (collectively, the "Use Rights"). In addition, you authorize us to grant any third party some or all of the Use Rights. By way of example, and not limitation, the Use Rights include the right for us to publish Submitted Content on our Web site in whole or in part, and whether cropped, adopted, altered or otherwise manipulated for as long as we choose.
- 6.2 Requisite Permissions for Providing Submitted Content. By providing Submitted Content, you represent and warrant that you own such Submitted Content (including any copyright and other intellectual property rights therein), or that you have obtained sufficient authority and right to the Submitted Content in order to provide the Use Rights. For example, by posting material on a blog page that includes a photograph, you represent and warrant to us that you have obtained the necessary permission from anyone appearing in the photograph to grant us the Use Rights in the photograph.
- 6.3 Submitted Content that Contains Personal Information. If you provide Submitted Content to the Web site, by way of electronic mail or otherwise, we will treat such Submitted Content as non-confidential and non-proprietary to you. Submitted Content that you provide to us for posting on the Web site or in one of our Web site services, or post directly on our Site, may, once posted, be publicly available to anyone accessing our Web site or Web site services. Although we may review Submitted Content prior to using it, we make no representations or warranties regarding any Submitted Content or our review of said Submitted Content. In addition, any Personal Information that is included in Submitted Content will be treated as public Submitted Content and is expressly excluded from the definition of "Personal Information." For example, you may include your name, mailing address, and e-mail address on a blog page. This information will be publicly available, and will no longer qualify as Personal Information. As such, please use discretion when including Personal Information and other details in Submitted Content you provide to us.
- 6.5 Requisite Permission for Names and Email Addresses. In providing us with a third party's name and e-mail address when using the "send an ePostcard" option available on our Web site, you represent and warrant that you have first obtained permission from the third party to do so.
- Code of Conduct; Revocation or Suspension of Use Privileges. By using our Web site, you agree to comply with these Terms, and to follow our Code of Conduct, which is set out below. Under this Code, you shall not:
- 7.1 Use the Web site in a manner that could disable, overburden, or impair the Site or interfere with any other parties' use and enjoyment of the Site.
- 7.2 Seek to obtain access to material or information that we have not intentionally made available to you on the Web site through "hacking," "scraping," or other means.
- 7.3 Submit material that is intentionally false, defamatory, unlawfully threatening, or unlawfully harassing.
- 7.4 Transmit material through the Site that you know or should know contains viruses, Trojan horses, worms, time bombs, cancelbots, or other computer-programming routines that are intended to damage, detrimentally interfere with, surreptitiously intercept, or expropriate any system, data, or Personal Information.
- Disclaimer of Endorsements; Information Accuracy. The information made available through the Web site (including, but not limited to Submitted Content provided by other users), Web site services and Web site content is made without any endorsement of any kind by Smith. In addition, while we may review information (including, but not limited to, Submitted Content) before it is posted on our Web site, we do not undertake to validate the accuracy and timeliness of this information. If you have questions concerning the accuracy, timeliness, or completeness of the information on our Web site, Web site content and Web site services, we encourage you to contact the source of that information directly.
- Warranty Disclaimer. We do not promise that the Web site, Web site services or Web site content will be error-free, uninterrupted, or without inaccuracies. The Web site, Web site services and Web site content, are all provided on an "as is" and "as available" basis. We do not represent or warrant that the Web site, Web site services, Web site content, or files you download from the Site will be free of viruses, inaccuracies, or other harmful features. To the extent permitted by applicable law, Smith disclaims all warranties, express or implied, including any implied warranties of merchantability, fitness for a particular purpose, or non-infringement. You expressly agree that use of the Web site, Web site content, Web site services is at your sole risk.
- Limitation of Liability. Under no circumstances including, but not limited to breach of contract, tort, or negligence, will Smith be liable for any direct, indirect, special, incidental, punitive, exemplary, or consequential damages (including lost profits) that arise out of, or are related to, your use of the Web site, Web site content or Web site services. In no event shall Smith's aggregate liability to you for any loss, damage, or claim related to or arising out of the Web site, Web site content or Web site services received from Smith exceed U.S. $250.
- Indemnity. You agree to defend, indemnify, and hold Smith and its subsidiaries, affiliates, officers, directors, agents, and employees harmless from any liability to third parties, including reasonable attorneys' fees, arising from or related to your breach of these Terms or a claim that Submitted Content or other material that you provide to us violates rights held by a third party.
- Contact for Alleged Copyright Infringement. We respect the intellectual property rights of others and require that our users do the same. If you believe that any content available on our Site or any other activity taking place on the Site constitutes infringement of a work protected by copyright law, please notify our agent, designated under the Digital Millennium Copyright Act (17 U.S.C. § 512) (the "DMCA") to respond to such concerns, as follows:
Information Security Director
Northampton, MA 01063
Your notice must comply with the DMCA. Upon receipt of a proper notice, we will respond and proceed in accordance with the DMCA.
- Additional Terms for Certain Services. We may offer certain services on our Web site that are subject to additional or different terms and conditions. We will notify you if the service you are using on the Web site is subject to terms and conditions that differ from these Terms, and you may decline to participate in such services if you do not agree with the differing terms and conditions.
- Modifications to These Terms. If we modify these Terms, then such modifications shall take effect proactively, upon your subsequent access to the Web site. You may print out a copy of these Terms for your records.
- Assignment. These Terms shall not be assignable by you, either in whole or in part. We reserve the right to assign the rights and obligations under these Terms for any reason and in our sole discretion.
- 18.3 "User," "you" and "your" refer to: (i) visitors to our Site who wish to learn more Smith; (ii) members of the Smith community including, but not limited to, Smith students, faculty and alumnae; and (iii) anyone signing up to become a member of our Site.
- 18.4 "We," "us," "our" and "Smith" refer to Smith College.
- 18.5 "Web Site Content" has the meaning set out in Section 5 (Smith Ownership; Reservation of Rights).
- General. These Terms shall be governed in all respects by the Commonwealth of Massachusetts without giving effect to its conflicts of law provisions. Both parties submit to the personal jurisdiction of and venue in, the state and federal courts sitting in the judicial district that includes Hampshire County, Massachusetts. The parties further agree that any cause of action arising under these Terms shall exclusively be brought in such courts. If any provision of these Terms is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall be enforced. Headings are for reference purposes only and in no way define, limit, construe, or describe the scope or extent of such section. Our failure to act with respect to a breach by you or others does not waive our right to act with respect to subsequent or similar breaches. These Terms and the terms and conditions contained herein set forth the entire understanding and agreement between you and us with respect to the subject matter hereof and supersede any prior or contemporaneous understanding, whether written or oral.
- Claims Against Other Users. You agree that in the event that you have any right, claim or action against visitors or other users of our Web site arising out of that person's use of the Web site, then you will pursue such right, claim or action independently of and without recourse to us.
- Translations. These Terms may be translated into languages other than English (collectively, "Translations"). Any communications sent by us to you shall be sent in English. Dispute resolution procedures arising out of either these Terms or the Translations shall be conducted in English, and the English version of these Terms shall control over the Translations.
- Survival. The following provisions shall survive the termination of these Terms and shall apply indefinitely:
- Section 5 (Smith Ownership; Reservation of Rights)
- Section 6 (Submitted Content)
- Section 9 (Disclaimer of Endorsements: Information Accuracy)
- Section 10 (Warranty Disclaimer)
- Section 11 (Limitation of Liability)
- Section 12 (Indemnity)
- Section 19 (General)
- Section 22 (Survival)
- Contact Us. We welcome your feedback or suggestions. Please contact us at: email@example.com.
Please refer to Section 13 (Contact for Alleged Copyright Infringement) above if you wish to contact our DMCA agent about matters related to possible copyright infringement.
Effective Date: July 26, 2011.
Procedures for Notification of Copyright Infringement Under the Digital Millennium Copyright Act
Designated Agent to Receive Notices
Smith College has registered the following agent with the Copyright Office:
Information Security Director
Stoddard Hall Room 12
Northampton, MA 01063
Notice and Take-Down Procedure
Written notification of allegedly infringing work must be sent to the college's agent at the above address. The notice must include ALL of the following:
- A physical or digital signature of the owner of an exclusive copyright right (i.e., the copyright owner himself or the owner's exclusive licensee of the right(s) to reproduce, distribute, display, perform or create derivatives) or the owner's authorized agent;
- A description of the works claimed to be infringed;
- A description of the allegedly infringing works, sufficient to enable the agent to find them;
- Sufficient information to enable the agent to contact the complainer;
- A statement that the complainer believes in good faith that the use of the material is not authorized by the owner, the owner's agent or the law; and
- A statement that the information in the notice is accurate and, under penalty of perjury, that the complainer is authorized to act on behalf of the owner of one or more exclusive copyright rights.
Individuals who wish to submit a notice are referred to the Digital Millennium Copyright Act Section 512 (c) (3) (A) (for notices alleging that content infringes) or Section 512 (d) (3) (for notices that allege that information location tools such as links contribute to infringement of a work).
The college's agent will review the notification to be sure it substantially conforms to the statutory requirements. If the notice substantially conforms, the agent will take reasonable steps to notify the page owner of the allegation of infringement and secure voluntary take-down of the work or disable access to the work.
If the notice fails substantially to conform, but the problems are with requirements 1, 5 or 6 above, the agent will contact the complainer and try to obtain the missing information. If the complainer provides substantially conforming information, the agent will notify the page owner of the allegation of infringement and secure voluntary take-down of the work or disable access to the work.
If the notice is nonconforming with respect to requirements 2, 3 or 4, or if the complainer does not respond to the agent's request for additional information, the agent will ignore the notice. The agent will archive the notice along with a copy of any correspondence attempting to obtain additional information.
After the page owner voluntarily takes down the page or the college's agent disables access to it, the college or the page owner may decide to proceed to counter-notification.
Counter-notices can only claim: (1) that the copyright owner is mistaken and that the work is lawfully posted or (2) that the work has been misidentified. A page owner may assert that a use of another's work qualifies as a fair use and so the copyright owner is "mistaken" in characterizing it as infringing.
Counter-notices must contain ALL of the following:
- A physical or digital signature of the page owner;
- A description of the material removed and its location before it was removed;
- A statement that the page owner believes in good faith that the material was removed by mistake or because it was misidentified;
- The page owner's name, address and phone number and his or her consent to jurisdiction of the Federal District Court for that address or any Federal District Court if the address is foreign; and
- A statement that the page owner will accept service of process from the complainer.
The page owner must send the counter notification to the college's agent who will:
- Promptly send a copy of any substantially conforming counter-notice to the complainer indicating that the college will restore access in 10 business days; and
- Restore access to the allegedly infringing work within 10 to 14 business days after the day the agent receives the counter-notice, unless the agent first receives a notice from the complainer that he or she has filed an action seeking a court order to restrain the page owner.
If the agent receives notice that the complainer has filed an action seeking a court order to restrain the page owner, the agent will:
- Not repost the allegedly infringing work while court action is pending;
- Forward the notice to the page owner; and
- Forward the notice to the appropriate college administrator (the Provost/Dean of the Faculty if the page owner is a faculty member, the Dean of the College if the page owner is a student, or the Vice President for Finance and Administration if the page owner is a staff member).
Smith College is a registered trademark of the Trustees of Smith College.