Campus Contracts

You must submit a request through FacilitiesLink for new or replacement appliance requests.

Please call local bus companies to obtain quotes and details.

• King Gray Coach Lines, 413-593-3939
• Travel Kuz, 413-863-2595 

See the Five College Risk Management webpage regarding chartering a bus.

Toshiba Business Systems is the Smith College primary vendor for copiers/MFDs.

The procurement office partners with ITS on this contract. The procurement office is responsible for chargebacks to the departments for the Toshiba MFD and for the cost per copy fees, which funds the maintenance of the unit. Pro tip: for color copier/MFD departments, please make sure your printing defaults are set to black and white when printing. If your default is set to color, your department will get charged for color even if the document has only a small amount of color, e.g., a weblink in blue.

Toshiba Business Systems is responsible for service and supplies for the Toshiba MFDs and networked HP printers. Call the number listed on the sticker for the device and note the ID number of the unit to identify it for the customer service representative. Common consumables, such as toner, staples, and waste toner bottles, are available at no additional cost. Paper should be purchased via the W.B. Mason or Amazon punchout catalogs in Workday.

Non-networked, personal HP printers are maintained at the department’s expense and are discouraged unless there is a documented business need, such as for accessibility purposes or for a specific function such as printing envelopes or specialty paper sizes.

InfoShred LLC provides document shredding for Smith. Please call Facilities Management at 413-585-2400.

Paradise Copies is our primary supplier for letterhead, envelopes, business cards, and copying needs.

Please email purchasing@smith.edu for assistance with furniture purchases.

All Furniture Seating Must Meet CAL 133 (fire code requirements).

• Orders over $10,000 require three quotes. Please contact the Purchasing Office for bid assistance.
• For furniture purchases over $5,000, please submit a Requisition in Workday to obtain a Purchase Order (PO), or use your procurement card for approved orders under $5,000.

Furniture Reuse

For furniture that is no longer needed, please submit a work order to Facilities to have it removed. For furniture that is in excellent condition and can be reused, please also contact Purchasing to possibly match the furniture with a department that needs it.

Smith College contracts with several area hotels.

Smith group bookings and individual reservations are available at a discount at these area hotels. Be sure to provide the applicable cost center when booking your reservations and do not use your PCard.

Fairfield Inn & Suites
413-587-9800
115A Conz Street
Northampton, MA 01060

The Hotel Northampton
800-547-3529
36 King Street
Northampton, MA 01060

The Ellery
413-584-7660
259 Elm Street
Northampton, MA 01060

Please order products through the Workday Grainger Punchout process.

For procurement card purchases, please visit Grainger to register and obtain the Smith College discount. The Smith College account number is 810662916. For a quote on a Grainger item, please contact an account manager at 1-800-GRAINGER (1-800-472-4643).

W. B. Mason is Smith’s primary office supplier.

Please order office supplies using the Workday W. B. Mason Punchout process.

Smith College uses paper containing 30% post-consumer recycled content. All offices are asked to adhere to this policy, buying the paper from W. B. Mason.

Paradise Copies is now our primary supplier for copying needs.

For letterhead, stationery envelopes, and business cards, consult with communications and marketing at publications@smith.edu.