Skip to main content

To legally work and be employed by Smith College you must complete the required forms below. If you have any questions on how to complete these forms, please consult with a parent, guardian or tax consultant. The payroll staff is not authorized to give tax advice.

Required Forms

  1. IRS Form I-9 Verifies Employee Identity and Eligibility to Work in the United States
    • Completing the I-9 in Workday
      • Section 1 is completed in Workday
      • Once section 1 is completed in Workday, students will need to schedule an in-person visit to complete the remainder of the I-9 form, which requires them to present appropriate identification.
        • Students will need to present one document from List A OR a combination of one document from List B and one document from List C. We cannot complete an I-9 without seeing the original documents, and students cannot begin working until all sections of the I-9 are complete.
  2.  IRS Form W-4 Is Completed by Employees to Indicate Federal Tax Withholding
  1. Massachusetts Department of Revenue Form M-4 Is Completed by Employees to Indicate State Tax Withholding
  2. Direct Deposit/Payment Election
    • You must have a valid bank account and set up direct deposit in Workday for your paycheck. All students are paid electronically via direct deposit for all employment.

For assistance or guides on how to complete these forms in Workday, please visit the Workday help site at or by logging into your Smith portal, selecting Workday and then selecting the Workday Help Site icon on your home screen. Please review the Payroll and Student Employment Sections. You will login to Workday using your Smith Credentials.

Form W-2

Smith College is required by the IRS to provide all employees with a Form W-2 for each calendar year to be used in completing the employee’s annual tax return. The Form W-2 details the employee’s compensation and tax withholding amounts for the year.

Current employees may choose to receive their W-2 forms online through the Workday system. In making this election W-2 forms are accessible at any time.  

Sign Up/Revoke Electronic W-2 Consent

  1. Log in to Workday via the Smith Portal
  2. Choose the My Tax Documents quicklink

Student Wage Rates

Departments are not authorized to override the wage rate designated by the Office of the Controller.

Wage rates as of January 1, 2023

Position Hourly rate
Base campus rate $15.00
Base off-campus rate $15.50
Internally Funded Research Assistants (CFCD) $15.25
Library Assistant In-Charge $15.25
Senior Computer Center Consultant $15.25
Late Night Shuttle Drivers $15.25
Web Designers (approved positions only) $15.25
Grant Research Assistants (outside funding) $15.25
Computer Center Student Manager $15.25
Tutors $15.25
Accompanists $15.25
Lifeguards $16.50
Chemistry Lab Assistants $15.25
Graders/Teaching Assistants $15.25
Athletic Trainers $15.25
OCIP Interns (funded by the College Intern Program) $15.25
Student Bank Head Teller $15.25
Phone-a-Thon $15.25
Art Models $16.50



Contact Student Payroll

College Hall 103A

10 Elm Street

Smith College

Northampton, MA 01063

Phone: 413-585-4401 Email:

Schedule a meeting here.