Student addressing an audience in Scott Gym

Event Planning

The Smith College Events Management Office (EMO) works with Smith faculty and staff and external organizations to plan and execute high-quality, successful events on and off campus. Whether you’re planning a small wedding or a major conference, we’re here to consult with you on your proposed event and dates, conduct an initial review, and offer ideas and recommendations. We can supply event and budget checklists, floor plans, a planning template and logistical advice to meet a wide variety of needs.

Plan an Event

The Events Management Office (EMO) assists faculty and staff and external constituents in the event planning process, including space reservation, set-up, and resource and service requests. We oversee annual Smith events such as Central Check-In, Opening Convocation, Rally Day and Commencement.

The EMO will:

consult on large internal (Smith) events, conferences, receptions, lectures
provide guidance to faculty and staff in using the 25Live scheduling software
answer questions about resources/services needed for an event
assist an external organization in planning an event
assist with sponsoring an event with an external organization

Consultation and Levels of Service (PDF) (117.99 KB)

Get Started

The steps required for planning an event are different for Smith faculty and staff and external organizations and individuals.

Student Events

Students who wish to plan an event must contact the Office of Student Engagement.

Planning Your Virtual Events

See our guidelines for scheduling virtual meetings and other events by reserving a new “location” in 25Live called Virtual Event. Learn more on our Forms & Resources page.

Give Back, Plate by Plate

Planning an event on campus and think you’ll have extra food left over? Contact the Smith Food Rescue Network to see about donating your leftovers to members of the Northampton community who may be in need. Donations—totaling more than 22,000 pounds since the program’s inception in 2022—most often go to Manna Kitchen, but the Rescue Network may have other local locations in mind for your food.

Reach Out

Assistive Listening Devices

Assistive listening devices must be made available in any space that requires amplification. Please review the guidelines below.

Assistive Listening Device Procedure

Staff

Name	Title	Phone
Andrea Fernandes	Director of Events Management	413-585-2630
Jessica Masiero	Associate Director of Events Management	413-585-2163
Chris Shea	Events & Scheduling Systems Administrator	413-585-2179
Rhonda Leiphart	Summer and External Events Manager	413-585-3736
Emily McNally	Conference Center Manager	413-585-6977
Cameron LaRochelle	Events Coordinator	413-585-2162

Contact Events Management Office

51 College Lane

Northampton, MA 01063

Phone: 413-585-2669

The Events Management Office is located at the intersection of College Lane and Green Street, overlooking Paradise Pond.